
OOP SWS
Title of Advisory; Admin and Finance Advisor
Duration of the Assignment: 3 months
Duty Station: Baidoa, Somalia
Supervisor: Chief of the Staff – Office of the President
Background:
The Admin and Finance Advisor will be responsible for both financial and administrative works of the Office of President . The major financial duties and responsibilities of the Advisor include accounting software, software operation, reporting and documentation, cash flow/fund management strategies, compliance etc. Administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, etc.
Deliverables:
Accounting
- Lead account and administration department in the project
- Prepare the cash journal and finance reports, book keeping and ledger posting
- Collect, check, register and keep track of all order forms, incoming and outgoing invoices, Travel claims according to the internal procedures
- Make cash and bank reconciliation every month
- Prepare payroll of staffs monthly by coordinating with the Project Manager
- Conduct the internal audits of project, monitoring the transaction of the requisition and cash flow
- Lead project audit done by donor as well as organizational audit annually.
Reporting and Documentation
- Prepare monthly financial report by first week of succeeding month.
- Track activity level budgets and call for financial monthly review meetings to bring new strategies.
Cash Flow/Fund management
- Maintain cost effectiveness and keep track of budget allocation as per activities.
- Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions
Compliance
- Implement financial policies, procedures and directives of the office
- Update/upgrade plan and policy on taxation, financial procedures, internal control mechanism etc.
- Comply with the national accounting and financial policies and procedures.
Coordination
- Coordinate administrative activities and maintain monthly and yearly timetable.
- Support in recruitment process locally and keep the employee records
- Keep track/record of the training and workshops attended by staffs
Requirements:
- Advanced university degree in business administration, economics, public administration related social science fields.
- Minimum 4-6 years’ relevant experience in administration, finance, governance and related field.
- Strong policy analysis experience and technical understanding of the processes of governance in the Somalia.
- Demonstrated integrity that engenders trusts from partners and strong interpersonal skills and an ability to work harmoniously as part of diverse team.
- Experience in use of conflict sensitive methodologies and risk analysis.
- Exceptional drafting, representation and communication skills in English.
- Knowledge of Somali history, politics and culture.
- Excellent communication, including ability to communicate fluently, both reading and writing in English and Somali.
- Willingness to work long hours and ability to multi-task in a high pressure, rapid deadline oriented environment.
- Willingness to travel in the Sate as needed, including areas which are considered a high security threat environment.
Functional Competencies:
- Professionalism including integrity and respect for diversity.
- Leadership, empowering others and team work
- Managing performance, accountability and judgement, decision making
- Planning and organization
- Building Trust and Communication
How to Apply:
Interested consultants who meet the above-required qualifications and experience are invited to submit his/her application via to hr.statehouse@swss.so copying to chief.staff@presidency.sw.so giving the subject line Admin/Finance Advisor not later than 25th September 2023 at 5:00 pm.