Admin/Finance Advisor

0
  • Full Time
  • Baidoa

OOP SWS

 Title of Advisory;                                      Admin and Finance Advisor

Duration of the Assignment:              3 months 

Duty Station:                                              Baidoa, Somalia

Supervisor:                                                 Chief of the Staff – Office of the President

Background:

The Admin and Finance Advisor will be responsible for both financial and administrative works of the Office of President . The major financial duties and responsibilities of the Advisor include accounting software, software operation, reporting and documentation, cash flow/fund management strategies, compliance etc. Administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, etc.

Deliverables:

Accounting

  • Lead account and administration department in the project
  • Prepare the cash journal and finance reports, book keeping and ledger posting
  • Collect, check, register and keep track of all order forms, incoming and outgoing invoices, Travel claims according to the internal procedures
  • Make cash and bank reconciliation every month
  • Prepare payroll of staffs monthly by coordinating with the Project Manager
  • Conduct the internal audits of project, monitoring the transaction of the requisition and cash flow
  • Lead project audit done by donor as well as organizational audit annually.

Reporting and Documentation

  • Prepare monthly financial report by first week of succeeding month.
  • Track activity level budgets and call for financial monthly review meetings to bring new strategies.

 Cash Flow/Fund management

  • Maintain cost effectiveness and keep track of budget allocation as per activities.
  • Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

Compliance

  • Implement financial policies, procedures and directives of the office
  • Update/upgrade plan and policy on taxation, financial procedures, internal control mechanism etc.
  • Comply with the national accounting and financial policies and procedures.

Coordination

  • Coordinate administrative activities and maintain monthly and yearly timetable.
  • Support in recruitment process locally and keep the employee records
  • Keep track/record of the training and workshops attended by staffs

 

Requirements:

  • Advanced university degree in business administration, economics, public administration related social science fields.
  • Minimum 4-6 years’ relevant experience in administration, finance, governance and related field.
  • Strong policy analysis experience and technical understanding of the processes of governance in the Somalia.
  • Demonstrated integrity that engenders trusts from partners and strong interpersonal skills and an ability to work harmoniously as part of diverse team.
  • Experience in use of conflict sensitive methodologies and risk analysis.
  • Exceptional drafting, representation and communication skills in English.
  • Knowledge of Somali history, politics and culture.
  • Excellent communication, including ability to communicate fluently, both reading and writing in English and Somali.
  • Willingness to work long hours and ability to multi-task in a high pressure, rapid deadline oriented environment.
  • Willingness to travel in the Sate as needed, including areas which are considered a high security threat environment.

Functional Competencies:

  • Professionalism including integrity and respect for diversity.
  • Leadership, empowering others and team work
  • Managing performance, accountability and judgement, decision making
  • Planning and organization
  • Building Trust and Communication

How to Apply:

Interested consultants who meet the above-required qualifications and experience are invited to submit his/her application via to hr.statehouse@swss.so copying to chief.staff@presidency.sw.so giving the subject line Admin/Finance Advisor not later than 25th September 2023 at 5:00 pm.

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