Admin and Finance Officer

·         Ensure all expenses are within assigned project budget.

·         Make sure that proper filing systems are put in place for a good audit trail. These include checking that all the financial documents are current labeling and arranged of vouchers into the files showing the reference posting numbers.

·         Preparation of annual accounts to trial balance stage, and liaising with external auditor.

·         Management of Accounts Payable & Accounts Receivable.

·         Liaising with banks for all finance matters.

·         Development and implementation of relevant financial policies and procedures, in consultation with the Minister, Treasurer and the Audit Sub-Committee.

·         Representing the Ministry in a positive and professional manner, this promotes the vision, mission and strategic priorities of the Ministry.

OFFICE MANAGEMENT

·         Organize, maintain and tidy the office area and equipment

·         Be proactive in finding more efficient ways of working through use of new tools or procedures

·          Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically

·         General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments

·         Organize meetings for the staff team and also the Management Committee

·         Help to support occasional project volunteers

·         Ensure data is backed up

·         Assist with project related administrative work as required

·         To develop, implement and maintain office policies and procedures

·         running of the office including IT systems and other equipment

·         To maintain, monitor and order all office and stationery supplies within agreed budgets

·          To book staff travel, conferences and training where required

·          Maintaining Fixed Asset register.

·         Administration of the organization’s insurance policy.

·           Companies Registration Office compliance.

·          Assisting with the administration of the High Performance program (logistics, trials, costing, other)

·         Bachelor’s degree in Business Administration or related discipline from a recognized university

·         Bachelor’s degree in economics or any relevant field from a recognized university will be an added advantage

Experience:

4 years’ experience, 3 of which must have been in the public or nonprofit service

·         Demonstrated effective interpersonal skills, creative problem solving, conflict, ethical management skills, and excellent written and oral communication skills.

·         Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis.

·         Skill in organizing work of self and others

·         Governance and Leadership and development

·         Proficient with Microsoft office package