Administration and Finance Advisor

0
  • Full Time
  • Baidoa

SWS OOP

Terms of Reference

I.  General Information
                                              

Title of Position: Administration and Finance Advisor
Type of Contract: Consultant
Duration of the assignment: 7 months
Duty station: Office of the President, Baidoa- Southwest State
Supervisor:     State Minister for Presidency.

II. Background and Objectives of the assignment

Decentralization as enshrined in the Provisional Constitution of Somalia aims to have services provided by the level of government best suited to achieve effective and efficient service delivery. In Southwest State, the local governments have primary responsibility for service delivery and to this end are in the process of developing a decentralization policy to guide decentralized service delivery and to be in line with the Local Government Law.

Experience has shown that high level government representation / commitment to decentralization and service delivery has enhanced good governance and service delivery reforms. To this end, the Office of the President, Southwest State was appointed by a presidential decree to be the champion for decentralization and local governance. The secretariat office will be headed by the state minister for the Presidency. The office will be responsible for coordination of decentralization and local governance initiatives of the ministries (through the Inter-Ministerial Committee on Local Governance).

To help in running the secretariat, the UN Joint Programme on Local Governance and Decentralized Service Delivery in Somalia (UN JPLG) which is a five-year joint programme comprising of ILO, UNCDF, UNDP, UN-HABITAT and UNICEF with the overall goal of “creating an enabling environment for improved service delivery and greater stability, through improved legal, policy and system frameworks – building the knowledge of those working in and with local governments” will support the OoP in recruiting the Administration and Finance Advisor who will  be based in the OoP in Baidoa and will be supervised by the state minister of the presidency. The position is for a limited period of seven months.

The Administration and Finance Advisor will be responsible for administration and reporting on the UNDP Letter of Agreement (LoA) signed with the office as well as supporting administrative and financial affairs relating other JPLG agencies and the secretariat’s administration and financial docket in general.

III. Functions / Key Results Expected
Key Functions:

  • Assist the  Secretariat in preparation of IMCLG meetings.
  • Assist the  Secretariat in preparing the agenda and logistics for the IMCLG meetings.
  • Assist the Secretariat in maintaining proper filing of minutes of meetings, correspondence, reports, and other important documents of IMCLG.
  • Assist in maintaining and preparing updated inventory of all assets (e.g., office equipment, stationary, etc.) of the Secretariat.

o   Develop annual budget aligned with the annual work plan

o   Liaise with the internal/external auditors to get project financial statements audited and follow up any audit queries/recommendations

o   Ensure that all accounting records are updated promptly

o   Prepare financial reports in accordance with agreed formats and in line with the financing agreement

o   Write a report at the end of the contract period outlining achievements and challenges pertaining to the financial management function.

o   Keep abreast of changes in financial regulations and legislations and ensure the accounting staff are updated on new developments

o   Conduct any necessary Finance and Administrative training for staff as required.

  • Perform other tasks and functions as requested by the IMCLG and the Secretariat
IV. Final product/deliverable
The outputs will be:  

  1. Smooth running of IMCLG meetings.
  2. Proper financial and administrative management and reporting on agreements
  3. Administrative and logistical support provided to the IMCLG
  4. Administrative and financial capacity of the president’s office enhanced for the IMCLG to implement its mandate.
V. Qualifications
Education:

Bachelor’s Degree in Finance, Accounting, Business Management, Social Science, Public Administration or any other relevant field.

Experience and skills:

·        At least 5 years of relevant work including 3 years in the field of administration, accounting and / or finance

·        Excellent communication and presentation skills, analytical and interpersonal abilities;

·        Ability to operate as part of a team, but also independently;

·        high client service orientation

·        Ability to identify innovative approaches to problems in a challenging environment;

·        Computer proficiency with high level of familiarity with commonly used packages like MS office;

·        Self-motivated and self-driven and ability to work with a minimum of guidance.

·        Ability to push processes forward, to be persuasive and at the same time collaborative, supportive and diplomatic.

·        Ability to be calm and well humored while under pressure

Language Requirements: Fluency in written and spoken Somali and English required.
VI.  Application submission
  1. Please send your curriculum vitae and cover letter marked ”Administration and Finance Advisor” by latest 5th June 2022 to m.kaire@presidency.sw.so with copy to khalif.aden@undp.org

 Women are strongly encouraged to apply

The OoP will only be able to respond to those applications in which there is further interest.

 

 

 

 

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