Terms of Reference (TORs)

I. General Information 

Title of Consultancy:	Outreach Assistant
Type of Contract:	Short-term contract
Duration of the assignment:	October -December 2023
Duty station:	Baidoa, Southwest State of Somalia
Supervisor:	MOILGR-SWS Director General

 

 

1. Description of the post

 

The MINISTRY OF INTERIOR SWS (MOILGR), is seeking to hire Outreach Assistant for STATE BUILDING AND RECONCILIATION SUPPORT PROGRAMME (SRSP).This project provides technical advisors to assist the MOI SWS in implementing its overall strategy, prepare detailed work plans, establish standardized approaches to Reconciliation and Federalism efforts in the state.

The duration of this post is originally set for a period of three months, with the possibility of extension contingent upon performance evaluation and the availability of financial resources. The Ministry of Interior extends an invitation to those who have Somali citizenship to apply for this post.

The Outreach Assistant will work under the supervision of SWS Minister of interior. Achievement of Deliverables will be approved by the supervisors. Payment will be made upon certification by supervisor including time sheets for actual dates of work and performance in accordance with activities and deliverables as reported in the activity report.

 

2. Organization and Project Description

Somalia is at this juncture targeting to further capacitate its institutions with the view of not only to solidify the gains so far achieved in peace and state-building but to move the goal posts further by ensuring that for the first time, in three decades, the Somali citizens elect their own representatives by 2023. To realize this goal of peace and state building that is in harmony with the SDGs, the National Development Plan and the SWSS Strategic Plan among other institutions, South West State of Somalia aims to put in place more accountable and responsive institutions that promotes and practices inclusive politics.

 

The Purpose of this project is to support MOI SWS Establishment of, and Support to, the National Reconciliation Commission/Forum, Reconciliation Plans and federalism process at FGS and FMS working through MoIFAR and related FMS bodies.

 

This will involve supporting the ongoing establishment of the designated bodies, institutional capacity development, training and support for necessary research and diagnostics, support to national reconciliation plans and conferences and associated meetings/mediation. This activity also supports the development of National Level Reconciliation forum/bodies and required public administration grievances mechanism at FGS and FMS level. SRSP has also budgeted resources to ensure both FGS and FMS participation, provided such involvement is agreed upon between the state, communities and federal officials. This activity also will provide some support to preparatory work for the formation of the proposed Truth and Reconciliation Commission if preparations commence.

3.                           Objectives of Assignment:

 

The overall objective of the assignment is to assist the MOI SWS in implementing its overall strategy, prepare detailed work plans, establish standardized approaches to Federalism efforts in the state. The consultant will ensure that the functions outlined below, and the scope of work is satisfactorily carried out.

4.                           Functions/Scope of work will include:

 

• Developing Outreach Activity plans in collaboration with the Reconciliation Advisor
• Will collaborate closely with the Reconciliation adviser to facilitate the integration of the initiatives among various sectors of the community.
• Support the technical advisor in order to effectively compile and record the data acquired from the traditional elders during the reconciliation process.
• Organize and co-facilitate workshops/forums/meetings on federalism and state building agenda
• Work closely with Federalism Advisor in developing Communication Strategy with targets for South West State
• Participate in conducting Baseline Study on the ‘State of Federalism”.
• Arrange consultative meetings on the establishment of Technical committee on federalism and state building agenda.
• Support state committees on federalism and state building agenda in the implementation of its own work plan
• Draft event reports, minutes of meeting on federalism and state building agenda
• Support MOILGR/OOP and relevant Institutions on the preparation of concept notes based on project outputs, provide written inputs to the development of annual work plans for presentation.
• Promote information sharing and coordination between Ministry of Interior and other relevant state institutions.
• Support to Increasing Public Awareness and CSO Engagement on Federalism and State building
• Build relationships with key partners and stakeholders in South West State region to deliver community and Federalism outreach workshops
• Submit high quality monthly reports; compile statistics, and document challenges and lessons learned.

 

5. Expected Outputs and Deliverables

 

• Ensuring the efficient execution of the various project deliverables.
• Implementation plan supporting the roll out of the Federal strategy
• Technical committee on federalism and state building agenda is established and supported.
• Good working relationship with project team and stakeholders
• Monthly reports and briefing for the Ministry of Interior, Ministry of Interior, progress made, challenges encountered, and corrective action proposed
• Contributing to the Emerging State coordination meetings, reporting and progress, updates and document emerging States’ capacity building support.

 

6. Reports to be provided:

 

• Monthly report for completed activities and deliverables with documents developed, training and workshop reports.
• Quarterly Narrative Final report.

 

7. Institutional Arrangement

 

The consultant shall work under the direct supervision of the chief of staff and minister of interior of South West State of Somalia. Achievement of deliverables will be approved by the supervisors. Payment will be made upon certification by the chief of staff or minister of interior including time sheets for actual dates of work and consultant performance in accordance with activities and deliverables as reported in the activity report.

 

8. Duty Station

Duty station of the consultant will be at the offices of the Ministry of Interior and OOP of the South West State of Somalia in Baidoa.

 

9. Required Qualifications and Skills:

 

• Bachelor degree in Federalism & Governance, Public Administration, Public Policy, International Studies, Social Studies, or related disciplines.
• At least 3 years of proven experience in Federal Member States, programme development and implementation.
• Specific experience in carrying out the tasks described in this TOR;
• Prior work in Southwest State area is highly desirable and firm understanding of Somalia context.
• Fluency in English and Somali language – Maay & Maxaa tiri.

10. Core competencies

• Excellent analytical skills, ability to synthesize and clearly present complex processes and issues to service the information needs of diverse audiences;
• Ability to translate strategic thinking and innovative ideas into practical operational recommendations;
• Results orientation and commitment to produce high-quality outcome;
• Ability to work under tight deadlines;
• Ability to support strategic planning, results-based programming, management, reporting as well as resource mobilization efforts;
• Ability to support formulation, implementation, monitoring and evaluation of development programmes and projects;
• Demonstrates outstanding oral and written communication and presentation skills;
• Strong interpersonal, negotiation and networking skills;
• Strong IT skills. Encourages the use of new technologies and strives for high standard of professional work;
• Strong inter-personal skills: Ability to motivate and inter-act with colleagues at all levels within the organization as well as with inter-agency partners.

11. Gender mainstreaming

The Southwest State is an equal opportunity employer and qualified women are strongly encouraged to apply.

How to Apply:

Interested consultants who meet the above-required qualifications and experience are invited to submit his/her via to moisws.hr@gmail.com copying to dg.mustaf.sws@gmail.com giving the subject line Outreach Assistant not later than 20th August 2023 at 5:00 pm.