REQUEST FOR PROPOSAL FOR CONSTRUCTION OF DRIP IRRIGATION SYSTEM DEVELOPMENT

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  • Procurement
  • Baidoa

MoILGR SWS

REQUEST FOR PROPOSAL FOR CONSTRUCTION OF DRIP IRRIGATION SYSTEM DEVELOPMENT

 UNDER THE PROJECT “SMART IRRIGATION SCHEME FOR INTERNALLY DISPLACED PEOPLE IN BAIDOA”

1.     Introduction
The Ministry of Interior and Local Government (MoI) of the Southwest State (SWS), Baidoa Municipality and the United Nations Capital Development Fund (UNCDF) have joined to develop a Smart Irrigation project for Internally Displaced Persons (IDPs) in Baidoa.  The project represents a significant step towards a durable solution for IDPs and has two objectives: (i)  to establish a solar-powered irrigation system to enhance agricultural productivity in Barwaqo IDP settlement of Baidoa,  and also improve economic opportunities for IDPs and host community; (ii) improve access to water for IDPs and surrounding communities. The project also aims to improve the lives and livelihoods of displaced people and help them integrate with the host community. The project is deeply aligned with the development agendas of the SWS government and Baidoa Municipality as articulated in several strategic documents.

Central to the vision of this project is increasing food production, strengthening food security and economic self-sufficiency. In parallel, it aims to stimulate economic growth by creating income-generating opportunities for both IDPs and the host community.

MoI engaged the ORICO company to carry out baseline surveys covering crucial areas of the project, including the hydrological, topographical, soil analysis, environmental impact assessment. ORICO also designed the smart irrigation system, developed Bill of Quantities (BOQ) for the irrigation scheme and additional infrastructure (see Annex II).

The Ministry of Interior and Local Government requires the services of a local company to construct Drip irrigation system development with the following associated smart irrigation facilities (i) Supply & Installation of Drip Irrigation System (ii) Supply, Installation and commissioning of green house. (iii) Construction of a fence and gate for the farm as outlined below. The service provider will carry out this work according to the specifications in the provided design and will be required to provide regular progress updates to key stakeholders such as the Ministry of Interior, Baidoa Municipality and UNCDF.

2.     Project Area (GPS 3.152589° 43.673745°)
The focus area of the Smart Irrigation solution project in Barwaaqo, Baidoa
3.     Objectives of the assignment
The assignment involves executing the component of the Smart Irrigation project, following the designated design and Bill of Quantities (BOQ). The core objective of this assignment are as follows:

1.     Construction of two main supplementary facilities that will serve as an integral part of the Smart Irrigation System in Barwaaqo IDP settlement. Namely the (i) Supply & Installation of Drip Irrigation System (ii) Construction of a fence and gate for the farm (iii) Supply, Installation and commissioning of green house.

 

2.       Timely and accurate reporting: to provide weekly comprehensive progress reports outlining the status of construction. These reports are intended to provide a timely and accurate overview of achieved milestones, challenges encountered, and resource allocations. The reports will be submitted simultaneously to the Ministry of Interior, Baidoa Municipality, and UNCDF (see Annex I).

4.     Scope of works
As part of this assignment, a local company will be tasked with construction of a Drip irrigation system development. The scope of work will include (i) Supply & Installation of Drip Irrigation System (ii) Construction of a fence and gate for the farm in accordance with the provided BOQ, (iii) Supply, Installation and commissioning of green house.as well as regular progress reporting. Adherence to specifications and regular updates on project progress are vital aspects of assignments.

Scope of Work

construct Drip irrigation system development with the following associated smart irrigation facilities

I.         Supply & Installation of Drip Irrigation System for the Farm

II.         Supply, Installation and commissioning of green house.

III.         Construction of a fence and gate for the farm

While performing the above tasks, the company must follow the provided design specifications and BOQ. Regular communication and accountability are pivotal in this scope of work. A company shall compile and submit comprehensive progress reports at regular intervals. These reports will provide accurate information on the status of the project. The reports will be submitted to the Ministry of Interior, Baidoa Municipality and UNCDF, facilitating informed decision-making and an accurate assessment of the project’s advancement.

5.     Detailed activities
Construction of a fence and gate for the farm:

·       Site preparation by thoroughly clearing and preparing the construction site.

·       Installation of a perimeter fence (length and height as well as fence specification) made of high quality, weather resistant materials around the designated project area.

  • Gate – The contractor will provide all material and construct a steel gate measuring approximately 4500x2100m. Given the location and site conditions, the contractor is advised to make a physical assessment of the site before tendering.
  • Main and pedestrian gates – Supply and fix double leaf steel gate size 4500x 2100mm high with small pedestrian door made from 3mm thick steel plate welded on both sides of the frame. Frame as follows: 75x50x3mm thick RHS external members and 25mm SHS 3mm thick secondary members, fixed onto the concrete columns using heavy duty steel pin hinges; with all fastening accessories including all cutting welding, grinding and priming with one coat of grey oxide before fixing. The gate should also have peep holes of not more that 25mm dia with a sliding door. It should also have 2 locking mechanisms, top and bottom.
  • Fencing – Supply and carry out fencing around the farm land to a perimeter of 1000m long provision of 21/2” angled iron bars for main posts and strainers, chain link, razor wire, line wire, gravel, cement, sand etc.

Supply, Installation and commissioning of green house.

Supply and installation of greenhouse measuring:  8 m (width) x 15 m (length) x 4.5 m (height) complete with drip irrigation system with the following specifications:

– Post and Arches D38-40mm Galvanized

– Plastic sheeting  (Polyethylene) 170 microns thickness for roof 3 layer, Long-life, thermotic, silver, chemicals resistant, cooling greenhouse film, total light transmission 75% and diffusion 40%.

– Minimum gutter height 2-2.2 meters, from ground level and ridge height 4.5 to 5 meters

– Can be modified to fixed vent roof without bringing structure down

– Can be extended to multi-bays

– Wire, base and Hex/ Screws complete with washers.

– With lockable door with a handle.

– Entry porch of  2×2 meter’s with extra door.

– Roll up for temperature regulators.

 

Supply & Installation of Drip Irrigation System for the Farm:

 o   LAND PREPARATIONS AND LAND SCAPING

§  Mechanized bush clearing of 9.1 acres plot, removing all tree stumps, and burning, leaving some trees standing as shall be directed

§  Ploughing of the whole farm using disk plough and should be deep ploughing as shall be supervised by the engineer.

§  Carry out 1st and 2nd harrowing to break the large clods to enable prepare seed beds

o   SUPPLY & INSTALLATION OF 10 BLOCKS (OF 50M X 50M EACH) PE PIPE IMPROVISED DRIP IRRIGATION SYSTEM

§  Connections to existing water tank

§  Connections to the Filtration unit

§  Connections to the Mainline and fittings

§  Connections to the Sub main line and Fittings

§  Connections to the Laterals and Fittings

o   PUMP STATION & OTHER ACCESSORIES – Supply & installation as will be directed on site

§  Installation of the Davey Twin impeller 5265H, Honda engine

§  Installation labor & testing (for the 2 pumps)

§  Installation of 2″ Suction pipe – rubber

o   Training on O&M and Decommissioning and hand over

§  Facilitate training for 4 drip irrigation operators right from the system installation up to completion stage.

6.     Final Evaluation:
The technical proposal will account for a weight of 70% while the financial proposal will account for 30%.
7.     Technical Proposal (Total Points 70)
Relevant Experience (30 points):

–          The company has experience in construction. A bidder should provide a minimum of 3 completed/implemented contracts for construction.

Resource Capability (20 points):

–          The company should have a proficient team of technical personnel specializing in construction and should submit a set of Curriculum Vitae (CV) for key personnel. It should include:

1.     a civil engineer,

2.     site supervisor,

3.     an accountant, and

4.     a company manager.

Work Plan (20 points):

–          The company should submit a clear and detailed work plan that provides a step-by-step outline of how they intend to complete the assignment. The work plan should include a logical sequence of tasks, assign realistic timeframes to each phase, and highlight important milestones. An organized work plan showcases the company’s ability to manage the project efficiently and adhere to established timelines

8.     Financial Proposal (Total points 30)
Financial proposals will only be considered from firms that score at least 50 points in the technical proposal. The maximum number of points (i.e., 30 points) will be assigned to the lowest priced proposal, which will be opened and compared among the invited firms that have reached the threshold points (50 points) for the technical assessment. All other price offers will receive points inversely proportional to the lowest price.
9.     Application Procedure and Requirement
The interested bidders are expected to provide the following documentation:

–          A technical proposal with a detailed response to the RFP sections

–          A financial proposal

–          Company profile and CVs of the key staff

–          Evidence of relevant experience of a company during the last four years

–          Prof of registration and/or license for work in Southwest State of Somalia.

10.  Application Submission
Interested service providers that meet the above required qualifications and experience are invited to submit technical and financial proposals to moisws.procurement@gmail.com, copying Mohamed.ahmed.abdi@uncdf.org, and noting in the subject line Smart Irrigation Construction. 

PLEASE DOWNLOARD RFP DOCUMENTS FROM THE BELOW LINKS:

  1. https://www.arlaadijobs.com/wp-content/uploads/2023/12/Final-BoQ-of-drip-irrigation-system-development-Lot-3-unPriced.xlsx
  2. https://www.arlaadijobs.com/wp-content/uploads/2023/12/Drip-Irrigation-Layout-_Lot-3.pdf
  3. https://www.arlaadijobs.com/wp-content/uploads/2023/12/Lot-3-RFP-for-construction.docx

 DEADLINE FOR SUBMISSION – CLOSE OF BUSINESS on 17th December 2023

 

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